Office Assistant II
FL - Deland
Office Assistant II
Sunshine Enterprise USA LLC is seeking an Office Assistant II for the Community Assistance Division. This position will involve advanced secretarial and clerical work coordinating various staff support/clerical operations or functioning in a specialized technical staff capacity. The candidate will be expected to work with a high degree of accuracy and perform tasks without direct, daily supervision. The role requires a strong foundation in secretarial/administrative assistant responsibilities, excellent communication skills (both written and oral), strong organizational abilities, exemplary customer service skills, and effective time management. This position will collaborate closely with the Community Assistance Division and handle substantial face-to-face and over-the-phone customer interactions daily. Additional responsibilities include scheduling appointments, utilizing Microsoft Word and Excel, processing and reconciling monthly payments, managing time and attendance software, and utilizing database management software.
· May provide secretarial support.
· Schedule appointments.
· Provide information to callers.
· Screen telephone calls for the Community Assistance division.
· Read and route incoming mail.
· Locate and attach the appropriate file to the correspondence to be answered.
· File correspondence.
· Maintain files and other pertinent records.
· Process paperwork for accounts payable.
· Process paperwork for purchasing materials.
· Assist in relieving the Manager of minor administrative details.
· Coordinate office operations with other activities and units within the organization.
· Compile technical data for use in an activity's operation.
· May serve as an office manager ensuring the efficient operation of the office.
· Create and monitor files.
· Assist in creating and monitoring waiting lists.
· High School diploma or GED Equivalent. / 2 years of equivalent experience.
· One year’s experience as an Office Assistant.
· Plus 4 years of secretarial/administrative assistant
Sunshine Enterprise USA LLC is an “Equal Opportunity Employer—Minorities, Females, Veterans, and Disabled Persons.”